SHEPHERD'S  MARKET

VENDOR GUIDELINES

Our Mission

  • Our goal is to create a market for small local businesses to showcase their brand and products. To ensure a successful and family friendly event: No alcohol is allowed, no offensive or ungodly products may be sold, vendors must respect church grounds.

WHEN WILL I KNOW IF I AM ACCTEPED INTO THE MARKET?

  • Vendors can apply as soon as applications open on the portal. Notification dates are posted on the application page. Vendor applications are reviewed within 3-5 business days.

PAYMENT

  • Accepted vendors receive an acceptance email and booth invoice. Full payment of $30  is due by the deadline or your spot will be forfeited. After payment, you’ll receive your booth layout assignment. Only approved items listed in your application may be sold. Once your booth fee is paid, you’ll gain access to our marketing materials.  

  • Vendors may apply in advance for multiple months; however, payment for each selected month is required immediately upon approval in order to secure your booth for those dates.

CANCELLATION POLICY

  • If a vendor cancels,  no reimbursement will be issued  and no transfers are allowed. If the Market is canceled, you will receive a credit for your booth fee, valid for 12 months toward another Shepherd’s Market. Unused credits are forfeited after 12 months.

BOOTH SHARING

  • Booth sharing is not permitted. 

FOOD VENDORS / FOOD TRUCK VENDORS 

  • Food vendors are responsible for compliance with local, state, and federal regulations. Dallas requires a Temporary Food Establishment Permit unless exempt as a non-profit. Food must be prepared in a licensed kitchen, not at home. Vendors must provide a handwash station, keep foods at safe hot (≥135°F) and cold (≤41°F) temperatures, use gloves and hair restraints, dispose of waste properly, and use potable water only. Food trucks or special cases should email hohchurch2005@outlook.com. Regulations may change—check with Dallas Consumer Health before the event.
  • Please submit your insurance to Hohchurch2005@outlook.com.

SET UP - WHAT TO BRING

  • Vendors must bring their own tables, chairs, and displays or rent a table for $10 each and tents for $20  (tables and tents are limited). If using a tent, each leg must be secured with a 40lb weight. Sunscreen and water are recommended. If the market extends into the evening, bring battery operated lights. Electricity is not provided and gas/propane generators are not allowed.

BOOTH SPACE

  • Tent sizes must be 10×10 or 12×12ft. Booths must be self-contained and fit within the assigned space. Do not damage church property. Keep all displays and signage within your space and out of walkways. Booth locations are assigned and cannot be changed. Shepherd’s Market is held outdoors, with restrooms available inside the church, please plan ahead for outdoor conditions.

VENDOR EXPECTATIONS  &  SETUP

  • Vendors should arrive 1–2 hours before opening, with late arrival considered less than 30 minutes before start. Parking will be by the baseball field. Check in station will be by white fence across for the vendors tents. Setup begins two hours before opening. Vendors must be ready by start time. Breakdown begins once the Market closes. Booths must remain tidy, self- contained, and not broken down early. If unable to attend, late, or leaving early, notify a Shepherd’s Market team member. Vendors must handle their own breakdown at closing.

To maintain a balanced market, we limit the number of vendors in each category. Have questions about your products?

Feel free to email us at Hohchurch2005@outlook.com

Please select the month you would like to participate in our Shepherd's Market.
For the month of November, we will also be hosting a Car Show! if you're interested in joining and showcasing your vehicle please choose the Car Show Registration option. 
November Sign up
Car Show Sign Up
December Sign Up